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Thompson School District Bond Projects

Citizens Bond Oversight Committee

Citizens' Bond Oversight Committee (CBOC)

If you have any questions about the 2018 Bond Program please email the CBOC @ Thompsoncboc@gmail.com

Name:
The name of this committee is the Citizens’ Bond Oversight Committee. This committee is an advisory committee to the Board of Education.

Purpose:
The Citizens’ Bond Oversight Committee shall oversee the bond issue supported by the Thompson School District (TSD) voters approved on November 6, 2018. The committee will provide independent review of the projects that comprise the Bond Program which are set forth in the approved Bond, as approved by the ballot language. Such monitoring and review is intended to provide a high level of accountability and communication on behalf of the Board of Education to the citizens of Thompson School District.

The responsibilities of the Citizens’ Bond Oversight Committee shall be to:

  • Monitor the status of all bond issue projects through information provided by district staff; and report that ballot language is being achieved in all projects.
  • Review and inform the Board of Education (BOE) on expenditures of bond funds.
  • Review, and inform the BOE of significant changes* outside the bond scope.
  • Review and inform the BOE on proposed expenditures for surplus bond funds.
  • Provide quarterly and annual reports to the BOE at a regularly scheduled Board meeting. This responsibility shall continue through completion of all projects culminating with a final summary report to the board.

*Significant changes are defined as those causing a budget modification to the original project budget of more than $250,000. Changes that are not “Significant” will be presented to CBOC for reporting purposes.

Membership:
The Citizens’ Bond Oversight Committee is comprised of voluntary representative members of the Thompson School District community. The committee’s membership reflects the diversity of the Thompson School District community.  Members were selected based upon the following stakeholder groups:

  • Business representatives with financial background: (2 members – 1 member with 3-year term, 1 member with 2-year terms)
  • Citizen representatives from the following communities: Berthoud, Loveland, Eastern portion of district, and surrounding unincorporated county: (4 members –2 members with 3-year terms, 2 members with 2-year terms)
  • Current TSD parent representatives: (2 members – 1 member with 2-year term, 1 member with 3-year term)
  • Citizens-at-Large: (8 members with 3-year and 2-year terms)

Appointment Process:
The District solicited individuals from each of the noted groups. From the above referenced Citizen at Large group, a total of 6 members were randomly selected by a blind draw. The remaining 10 members were selected by committee for an oversight committee consisting of 16 members.  The selection committee to determine the 10 members was comprised of both Board of Education members and TSD staff.  The members selected by committee along with randomly chosen members were approved by the Board of Education.

Individuals selected have been appointed to either two (2) or three (3) year terms at the commencement of the committee. At the end of a successfully completed two (2) or three (3) year term, an existing committee member may request to be reappointed to the committee.                                 

It is understood that changes in membership will occur as individuals may no longer represent the stakeholder group they were chosen to represent or can no longer serve. If a member leaves, the same selection process will be used to fill the vacated position.

Officers – Chair:
The Citizens’ Bond Oversight Committee will elect a chairperson and a vice-chairperson on an annual basis. The chairperson, or in their absence, vice-chairperson will conduct meetings, call special meetings and perform other duties. The chairperson, in concert with a representative from the TSD Operational Division, will establish the agenda for each meeting. 

Meetings:
The Citizens’ Bond Oversight Committee is to meet not more than bi-monthly or less than quarterly throughout the year. A regular meeting schedule will be developed quarterly and will be updated at each regular ​meeting.  The schedule will be posted on the TSD Bond Program website.

All committee meetings shall be open to the public.  However, as a working committee, public comment will typically only be permitted at the start of the meeting unless specifically invited.

Minutes will be taken and placed on the TSD Bond Program website within ten (10) working days of approval. To the extent possible, all handouts at each meeting also will be made available through the website. 

Should a member of the public not have Internet access and desire a copy of any meeting minutes or handouts, such will be supplied upon request at no charge by the TSD Communications department.

A committee member who has a personal or private interest in a matter shall disclose such interest to the committee and shall not attempt to influence the decisions of other committee members on the matter.

TSD Chief Operation Officer, and Bond Management staff will attend meetings and provide appropriate levels of support and guidance to the committee.  Staff will also help co-facilitate the meetings. 

The Citizens’ Bond Oversight Committee shall sunset following completion of all major bond projects but not before 90 percent of all bond proceeds have been expended.

Voting Practices:
Action Items: When a vote is needed on a particular item, the agenda shall note this as an “Action Item.”  Voting by voice will be the specified voting method.

Quorum: A quorum for taking action shall be at least 50 percent of the membership of the committee. In the absence of a quorum, the members present may conduct business not requiring action.

Voting: A vote of a simple majority of the membership present at the meeting shall be necessary and sufficient for the adoption of any matter voted upon by the committee. Submission of a vote by electronic means shall be permitted. ​

Meeting Schedule

October 18, 2023

10-18-2023 CBOC update BOE

September 13, 2023

9-13-2023 CBOC minutes

March 8, 2023

3-8-2023 CBOC minutes

December 7, 2022

12-7-2022 CBOC minutes

October 19, 2022

10-19-2022 CBOCupdate BOE

September 14, 2022

9-14-2022 CBOC Minutes

June 9, 2022 

Minutes

May 11, 2022

Minutes

March 2, 2022

March 2, 2022 CBOC Update to the BOE

February 9, 2022

2-9-2022 CBOC minutes

December 8, 2021

Minutes

October 13, 2021

10-13-2021 CBOC Meeting Minutes

October 6, 2021

October 6, 2021 CBOC Update to the BOE

August 11, 2021

Minutes

June 9, 2021

Minutes        

May 5, 2021

May 5, 2021 CBOC Update to the BOE  

April 28, 2021

4-28-2021 CBOC minutes

April 14, 2021

Minutes

December 9, 2020

Minutes  

November 20, 2020

November 20,2020 CBOC Update to the BOE

October 14, 2020

Minutes

August 12, 2020

Minutes 

June 10, 2020

Minutes

April 15, 2020

 April 15, 2020 CBOC Update to the BOE

April 8, 2020

Minutes

February 12, 2020

Minutes

December 11, 2019 

Minutes  

December 11, 2019 CBOC Update to the BOE

October 9, 2019

Minutes

August 14, 2019

Minutes

June 12, 2019

Minutes

May 8, 2019 

Minutes  

April 24, 2019

April 24, 2019 CBOC Update to the BOE

February 13, 2019

Minutes

December 19, 2018

Minutes